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Employee Benefits
Mid-Year Changes

The enrollment options you elect during open enrollment will remain in effect for the entire plan year, unless you experience an Internal Revenue Service (IRS) change-in-status event, such as:

  • A legal marital status change including marriage, death of spouse, divorce or annulment
  • Commencement or dissolution of registered domestic partnership
  • A change in the number of dependents, including birth, death, adoption or placement for adoption
  • A change in employment status for you, your spouse, your domestic partner or your dependent, such as termination or commencement of employment, a strike or lockout, or commencement of or return from an unpaid leave of absence
  • Your dependent satisfies or ceases to satisfy eligibility requirements due to age or any similar circumstance
  • A residence change affecting eligibility for you, your spouse, your domestic partner or your dependent
  • You or your dependent becomes entitled to Medicare or Medicaid (eligibility or loss of eligibility)
  • Significant changes in group benefit plan costs or coverage terms including the addition or elimination of a benefit plan
  • Commencement of or return from a leave of absence
  • Judgment, decree or order resulting from a divorce, annulment or change in legal custody (including a qualified medical child support order as defined in Section 609 of the Employee Retirement Income Security Act of 1974) that requires medical or dental coverage for an employee's child or for a foster child who is a dependent of the employee

Requesting a Mid-Year Change

A mid-year change must:
  • Be consistent with the change-in-status event
  • Meet the guidelines of County contracts/agreements, plan documents and Internal Revenue Code (IRC)  Section 125
  • Be received by the Employee Benefits and Services Division (EBSD) within 60 days of the change-in-status event

Effective Date of Mid-Year Changes

All elections made during the plan year are effective beginning with the pay period that immediately follows the date that the properly completed forms and documentation are received by Employee Benefits within the applicable election period, with the exception of HIPAA special enrollments. Elections shall only apply to compensation that has not yet been earned at the time of the election unless otherwise allowed under IRC Section 125, federal regulations, the County’s Section 125 Premium Conversion Plan and the terms of the group benefit plans. Submit your paperwork as soon as possible to reduce the amount of premiums owed or the timeframe to receive a refund. If you have questions about mid-year changes, contact the EBSD at (909) 387-5787 or


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