San Bernardino County 

Assessor-Recorder-County Clerk

       
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Registering As a Professional Photocopier

(Business and Professions Code Sections 22450 – 22463)


County Clerks are responsible for determining the acceptability, not the legal sufficiency of documents presented for filing. Questions regarding the legal sufficiency of any document should be referred to an attorney.

Definition:
A professional photocopier is any person who, for compensation, obtains or reproduces documents authorized to be produced under law, and who, while engaged in performing that activity, has access to the information contained therein.

Exceptions in filing - Business & Professions Code Section 22451.
 
Place of filing:
A professional photocopier must be registered with the county clerk of the county in which he or she resides or has his or her principal place of business, and in which he or she maintains a branch office.
 
Disqualifications:
Any person who has been convicted of a felony offense is disqualified. Please refer to Business &Professions Code Section 22452.
 
Registration:
1. Registration Form – A “Certificate of Registration as a Professional Photocopier” form must be completed and signed under penalty of perjury by individual registrant, all corporate officers or general partners.
2. Bond – A $5,000 Bond in favor or the County of San Bernardino or cash deposit (cash deposit to be retained for three years following expiration of registration) is required in order to register as a professional photocopier. Registrant must contact an insurance or surety company in order to obtain a bond in favor of San Bernardino County, State of California. The bond must be valid for the two-year term of the registration and show a starting and ending date (do not confuse a surety bond with an errors and omissions policy).
3. Notary - At least one person involved in the management of a professional photocopier shall be required to hold a current commission from the Secretary of State as a notary public in this state. Proof of current commission is required at the time of filing. If the notary commission is held by someone other than the registrant, written confirmation from the notary authorizing the use of their commission for this registration is required.
4. Proof of Identification - Valid, government issued, photo identification
5. Photographs– One (1) passport size or smaller photograph for each I.D. card (corporation and partnership registrations are exempt from the photo requirement)
  1. Employee ID Card
    1. One (1) passport size or smaller photograph for each employee I.D. card.
    2. A letter composed on company letterhead signed by the same officer/partner who signed the corporation/partnership registration granting authorization for the county clerk to issue an I.D. card to the employee. The letter is to also reference the registration number of the corporate/partnership filing.
6. Fees:
Professional Photocopier filing $180.00
Process Server/Professional Photocopier filed at the same time $250.00
Bond for Professional Photocopier (file, cancel, withdraw or revoke) $ 25.00
I.D. cards (each additional after first) $ 10.00
Record the Bond (1st page) $ 15.00
Record the Bond (each subsequent page after 1st) $  3.00
 
Note: Fees subject to change, please refer to current Fee Schedule
Fee Schedule Effective 9/1/14
 
7. Appointment - Please call (855) 732-2575 (REC-CLRK) to schedule an appointment to appear in person in the County Clerk's Office with all requested items listed above. Appointment hours are Monday-Friday, 8:00 a.m. to 11:00 a.m. and 1:00 p.m. to 3:30 p.m. (excluding holidays).
 
Office location - San Bernardino County Recorder-Clerk
222 W. Hospitality Lane, 1st Floor
San Bernardino, CA 92415-0022
Duration of Certificate of Registration -  A certificate of registration shall be effective for a period of two years or until the date the bond expires, whichever occurs first. A certificate of registration may be renewed up to 60 days prior to its expiration date and the effective date of the renewal shall be the date the current registration expires. The renewal shall be effective for a period of two years from the effective date or until the expiration date of the bond, whichever occurs first.
 
The above information is subject to change.