Search Budget(s) Overview

Start by selecting the Budget(s) you wish to search on the right. This will narrow down the search results.

This website supports three types of search requests:

An "any words" search is any sequence of text, like a sentence or a question. In an "any words" search, use quotation marks around phrases, put + in front of any word or phrase that is required, and - in front of a word or phrase to exclude it. Examples:

banana pear "apple pie"

"apple pie" -salad +"ice cream"

An "all words" search request is like an "any words" search except that all of the words in the search request must be present for a document to be retrieved.

A "boolean" search request consists of a group of words, phrases, or macros linked by connectors such as AND and OR that indicate the relationship between them. Examples:

Search Request

Meaning

apple and pear

both words must be present

apple or pear

either word can be present

apple w/5 pear

apple must occur within 5 words of pear

apple not w/12 pear

apple must occur, but not within 12 words of pear

apple and not pear

only apple must be present

name contains smith

the field name must contain smith

apple w/5 xfirstword

apple must occur in the first five words

apple w/5 xlastword

apple must occur in the last five words

If you use more than one connector (and, or, contains, etc.), you should use parentheses to indicate precisely what you want to search for. For example, apple and pear or orange could mean (apple and pear) or orange, or it could mean apple and (pear or orange). For best results, always enclose expressions with connectors in parenthesis. Example:

(apple and pear) or (name contains smith)

Noise words, such as if and the, are ignored in searches.

Search terms may include the following special characters:

Character

Meaning

?

matches any character

=

matches any single digit

*

matches any number of characters

%

fuzzy search

#

phonic search

~

stemming

&

synonym search

~~

numeric range

##

regular expression

To enable fuzzy searching, phonic searching, or stemming for all search terms, check the boxes under Search features in the search dialog box.

Fuzzy Searching

Fuzzy searching will find a word even if it is misspelled. For example, a fuzzy search for apple will find appple. Fuzzy searching can be useful when you are searching text that may contain typographical errors (such as emails), or for text that has been scanned using optical character recognition (OCR). There are two ways to add fuzziness to your searches:

1. Check Fuzzy searching in the search dialog box to enable fuzzy searching for all of the words in your search request. You can adjust the level of fuzziness from 1 to 10. (Usually values from 1 to 3 are best for moderate levels of error tolerance.)

2. Add fuzziness selectively using the % character. The number of % characters you add determines the number of differences dtSearch will ignore when searching for a word. The position of the % characters determines how many letters at the start of the word have to match exactly. Examples:
ba%nana: Word must begin with ba and have at most one difference between it and banana.
b%%anana: Word must begin with b and have at most two differences between it and banana.

Phonic Searching

Phonic searching looks for a word that sounds like the word you are searching for and begins with the same letter. For example, a phonic search for Smith will also find Smithe and Smythe.

1. Check Phonic searching in the Search features section of the search dialog box to enable phonic searching for all of the words in your search request. Phonic searching is somewhat slower than other types of searching and tends to make searches over-inclusive, so it is usually better to use the # symbol to do phonic searches selectively.

2. To search for a word phonically, put a # in front of the word in your search request. Examples: #smith, #johnson

Stemming

Stemming extends a search to cover grammatical variations on a word. For example, a search for fish would also find fishing. A search for applied would also find applying, applies, and apply. There are two ways to add stemming to your searches:

1. Check Stemming under Search features in the search dialog box to enable stemming for all of the words in your search request. (By default, the box is checked.) Stemming does not slow searches noticeably and is almost always helpful in making sure you find what you want.

2. To add stemming selectively, add a ~ at the end of words that you want stemmed in a search. Example: apply~




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Mary Jane Olhasso
Assistant Executive Officer

Gary McBride
Chief Financial Officer

(909) 387-4599